Software for Parents, Teachers & Advocates
to Organize, Track, Manage & Analyze IEPs

What IEP Notes Is and How It Supports IEP Management for Parents and Educators

IEP Notes is a cloud-based IEP management platform created by the National Fair Learning Initiative (NFLI), a nonprofit organization dedicated to advancing equity in special education.This platform helps parents, advocates, and educators organize, track, and manage Individualized Education Programs (IEPs) in one secure place. With IEP Notes, users can upload IEP documents, track accommodations and services, monitor student progress, and take notes—all without the stress of scattered paperwork.Because it’s built by a nonprofit, IEP Notes is designed with the mission of supporting families, improving advocacy, and ensuring students with disabilities receive the services they deserve. The system identifies service gaps, compliance issues, and goal progress, turning complex IEP paperwork into clear insights that make collaboration easier and more effective.

Why IEPNotes Is the Best IEP Software for Parents, Teachers, and Advocates

Across the country, the number of students with Individualized Education Programs (IEPs) is on the rise. At the same time, special education funding is shrinking, and the cost of raising a child with disabilities continues to increase. This leaves families, teachers, and advocates stretched thin—while school districts often retain the technological upper hand.Most IEP software is designed for districts—not for families, teachers, or advocates. Parents are left piecing together records, teachers rely on makeshift tools, and advocates struggle to access accurate, complete information. Those closest to the student are often left at a disadvantage.IEP Notes changes that. The platform empowers families and advocates with the same level of organization, insight, and evidence that schools already have.With IEP Notes, you can:

  • Access real-time, anonymized IEP data across cases and regions

  • Spot patterns in special education services, compliance, and student outcomes

  • Strengthen advocacy with evidence-based insights and IEP tracking tools

  • Monitor systemic inequities and access gaps in special education

  • Turn individual IEP cases into collective, actionable evidence

  • Drive accountability and push for inclusive education reform

Benefits of IEP Notes for Families, Teachers, and Special Education Advocates

Benefits for Teachers...

Centralize all student records and IEP documentation in one secure platform, including evaluations, service logs, and progress notes.

Easily track student progress toward IEP goals with intuitive, up-to-date data.

Log sessions, meetings, and team communications in a single, organized location.

Receive automatic alerts for annual reviews, re-evaluations, and important due dates to stay compliant.

Monitor compliance and documentation accuracy across your entire caseload.

Streamline communication with families, case managers, and other team members for better collaboration.

Use visual dashboards to identify student needs, trends, and progress at a glance.

Reduce paperwork and administrative overload, giving you more time to support students.

....& Benefits for Disability Rights Organizations Using IEP Notes

Access real-time, anonymized data across cases and regions to inform organizational strategy.

Identify patterns and trends in services, outcomes, and compliance to guide advocacy efforts.

Strengthen policy and legislative advocacy with evidence-based insights for systemic change.

Monitor systemic issues affecting inclusion and access in special education.

Turn individual cases into collective, actionable evidence to support campaigns and initiatives.

Drive accountability and push for inclusive education reform with data-backed recommendations.

Benefits For Parents...

Guides you through the entire IEP process with step-by-step support and easy-to-understand tools.

Securely store all IEPs, evaluations, notes, and contacts in one convenient location.

Receive reminders for meetings, annual reviews, and important deadlines so nothing slips through the cracks.

Easily track your child’s progress and IEP goals with intuitive dashboards.

Access records anytime, from any device—eliminate lost papers and missing documents.

Keep detailed logs of communications and updates with teachers, service providers, and advocates.

Collaborate smoothly with teachers, therapists, and other team members to support your child’s success.

Understand complex IEP documents with clear, easy-to-use tools and summaries.

Feel empowered and informed throughout your child’s IEP journey, with quick access to evaluations and draft letters.

Benefits for Advocates & Attorneys Using IEPNotes...

Centralize IEPs, evaluations, notes, and communication records for organized case management.

Track timelines, meetings, and service delivery with automated alerts to stay on top of deadlines.

Maintain detailed, time-stamped logs to support accurate case documentation.

Quickly identify gaps in services, compliance issues, or procedural violations to strengthen advocacy.

Collaborate securely with families, educators, and team members for coordinated support.

Analyze patterns across cases to inform advocacy strategy, legal actions, or interventions.

Save time on paperwork, focusing on meaningful outcomes and direct support.

Strengthen cases with organized, evidence-based insights to improve results for clients.

Benefits of IEP Notes vs. Templates/Sheets

Unlike static spreadsheets, IEP Notes automatically tracks deadlines, progress toward goals, and service delivery. Teachers receive alerts for upcoming meetings, annual reviews, or compliance deadlines.

Multiple team members (teachers, therapists, parents, advocates) can access and update records simultaneously. Spreadsheets are usually individual files that don’t sync in real time.

IEPNotes ensures documentation meets legal requirements, flags missing items, and monitors compliance across your caseload—something spreadsheets can’t do automatically.

Quickly view trends, gaps, and student progress using charts and dashboards, instead of manually creating graphs in Sheets.

Student data is protected with secure storage and access controls, whereas Google Sheets may not meet all privacy or district requirements.

Automatically generate summaries, logs, or reports for meetings, annual reviews, and parent updates—no repetitive copying or formatting.

Teachers can update or review IEPs on any device, unlike local spreadsheets that require downloading or version management.

AWS Upgrades Amazon Textract OCR — A Game-Changer for IEPNotes

30 June 2025 - Amazon Web Services (AWS) has just upgraded its powerful OCR service, Amazon Textract, with major enhancements that could greatly benefit educational platforms like IEPNotes.As of June 30, 2025, Textract now supports:-Superscripts, subscripts, and rotated text-Better accuracy with look-alike characters (e.g., O vs. 0)-Improved reading of faxes and low-resolution scans🔗 Full AWS announcementFor IEPNotes, which helps special education teams manage IEPs (Individualized Education Programs), this unlocks powerful possibilities:-Digitize handwritten or faxed IEP forms with greater accuracy-Extract structured data from PDFs, scanned documents, or even teacher notes-Maintain compliance and audit trails using Textract’s Layout feature, which detects tables, paragraphs, and key-value pairsTextract’s Layout API and open-source Textractor toolkit make it easier to convert raw, messy paperwork into structured digital records—exactly what school teams need to reduce manual data entry, ensure accuracy, and accelerate compliance reporting.For a platform like IEPNotes, integrating Textract means faster workflows, fewer errors, and more time focused on supporting students—not managing paperwork.Whether you're scanning old IEPs or capturing new ones on the fly, this AWS update brings a level of OCR intelligence that special education tech has never had before.

AWS Upgrades Amazon Textract OCR — A Game-Changer for IEPNotes

Become a Beta Tester for IEPNotes

What’s your main goal for using IEP Notes? Share your priorities with us below and help us make IEP management easier for you.

Organize data

Secure document storage

Easy access to IEPs

Role based dashboard

Multi-user collaboration

Reduced stress

Time saving organization

Educational resources

Progress tracking

Service hour tracking

Goal Tracking

Identify non compliance

Accomodation/modification tracking

Your own awesome reason!

Become a Beta Tester for IEPNotes

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